Network Inventory Software

The necessary condition of a company successful operation is a good state of computer assets. That is why all the companies software and hardware should be inventoried on the regular basis. A system administrator has to audit the operation of computer hardware, check whether all the computer parts are on their places and operate normally. The administrator has to control and audit software licenses and installed programs on the computers. If the PCs are connected to a local network, you can solve the inventory problem easily by using a network inventory software.

With a network inventory program, you can generate a network inventory database effortlessly. Install it on a system administrators PC only and add computers to be managed and inventoried into the program inventory database. After that, you will be able to get nearly any information about the computers’ hardware and software via the network.

You are able to collect all information remotely without leaving your seat and distracting your colleagues. So you can save your nerves and time.

First of all, good network inventory software should not only collect the inventory data from computers, but it should allow the administrator to track all the software changes. As soon as a new application was installed or uninstalled by a network user, the network inventory software monitors all the software changes and records them to the inventory change log. You should be able to generate various reports about a single computer or about a group of computers on your network. You will always be able to get the detailed information about software that has been installed, including the application authors, the program sizes, and the installing dates.

Also, the software license and serial numbers audit is necessary. Using the unlicensed software is illegal so you need to be sure that the number of installed copies is not more than the number of licenses you own. The good network computer inventory software should support the license auditing.

Second, you should be able to easily manage and track computer hardware with the network inventory program. The hardware tracking ability allows you to be informed when a computer part fails, disappears, or it is replaced by another one (for example, RAM modules, video controllers). All the hardware changes are recorded to the program log and various reports can be generated.

Third, the inventory should allow you to create hardware summary tables that help you to learn about computer details that are outdated and need to be upgraded. Various filters allow you to specify conditions that should be satisfied for including a computer to the summary table. You should be able to select any computer parts to be included to the table as columns. For example, you would include computers with a specified CPU model or with some specific installed applications, hard drives, and insufficient RAM size to your report.

You can avoid a lot of problems and save your time and efforts when you inventory your network computers regularly with network inventory software. Track and monitor network computer hardware and software, create reports, and be notified about the network inventory changes in time.

How To Find the Right Inventory Software

There are many inventory programs on the market. How should you decide which inventory software to buy? Inventory software programs can be costly, but the right system will satisfy your business needs at a reasonable price. Here are three simple steps to help you get started as quickly as possible.

Step 1: Determine your small to medium business needs. The best way to do this is to take into account your current requirements. Remember to look ahead and include future business requirements in your planning!

Step 2: Understand your problems or issues that arise during your everyday operations. For example, many business owners still use spreadsheets to manage or count inventory, which is a manual process. The use of spreadsheets is cumbersome and error prone. They require human input. You know what happens if one small error occurs: It creates a chain reaction of inventory mistakes, causing shortages or overages. These mistakes cost money and hurt customer service in the long run.

Step 3: Choose your software vendor or manufacturer. This is the hardest step in this process because many factors affect your decision.

  • Budget: how much can you really afford to spend? If you shop only on price without considering the business process, you will soon find that the inventory software you bought fails to meet your short and long-term needs
  • Business Size: If you are a small business (SMB) then look for small business software. If you’re a medium sized business (MSB) then look for appropriately-sized software.
  • Internet: Use the internet to look for software companies that market to your business size.
  • Collect Product Information: Inventory software manufacturers offer free online information, demos and product literature.
  • Select an Inventory Software Vendor: Pick five or more vendors and review product information. Fill out on-line request forms for three of the vendors or arrange sales calls. During the call express your needs. Be as clear as you can about what you’re trying to accomplish.

Many inventory software programs support most computer operating systems like Microsoft Windows, Windows Mobile and Pocket PC using SQL Express and business accounting software

If you shop wisely for inventory software, you should have every expectation that you will reduce the use of paper and the errors caused by human entry mistakes! This means better customer service, better inventory control and less time spent chasing down problems. That equals a very good return on your investment.

Helpful Warehouse Inventory Software

Managing inventory in accordance with the overall company strategy is paramount for warehouse management. Warehouse employees spend a lot of time fretting over the optimal time to order inventory and how often inventory should be counted. An additional concern is maintaining the inventory safe from theft or damage. It takes sharp minds and dedicated employees to make this happen, but inventory management software definitely helps.

Where Inventory Software Fits Into the Equation

Most companies nowadays are using barcodes to track their inventory. A barcode system consists of the barcodes themselves, a barcode printer, a barcode scanner, and of course software to manage all of the information. When the warehouse employees scan an item with the reader, the software should automatically pick this up and organize the information accordingly. This means that the warehouse manager can simply log into the company computer and see inventory levels. This makes it easier to know the optimal reorder point. This software also allows managers to see new orders coming in from the sales department. Having all of this information at their fingertips, helps the warehouse team be prepared.

One popular solution for small to medium sized businesses is FishBowl Inventory. Companies like FishBowl because of its ERP like qualities. ERP stands for enterprise resource planning. The basic idea is that instead of having one software solution for the warehouse department, another software solution for accounting, and yet another software package for marketing you have one system that all three can use. This works by having a centralized database where access rights are assigned to the individual departments.

One advantage of a centralized system like FishBowl is efficiency. Instead of warehouse petitioning accounting for information on the day’s sales, they can simply look it up themselves. Instead of marketing having to head out to the warehouse to check out inventory levels they can just login to their computers and query the database for themselves. Senior management can control which information is allowed by which departments.

Note that FishBowl isn’t a true ERP system; however, it does integrate with the most popular accounting software available, QuickBooks.

Warehouse inventory software like FishBowl not only improves efficiency, but it also improves accuracy. Accuracy is improved because the departments can enter in the information themselves. Traditionally information has been compiled in several spreadsheets, which are prone to errors, and then sent to a data-entry team. Data that is passed along several times and then combined is more likely to have errors in it then data that is entered directly from the source.

If your company is worried about having sufficient inventory on hand or if it’s just worried about controlling its inventory against theft or abuse, it might be time to invest in a warehouse software package.